Tree Tops HOA Meeting Minutes, March 21, 2024

The 2024 Tree Tops Homeowners Association Meeting was called to order at 6:00PM on March 21, 2024 at the Germantown Community Library. About a dozen residents were present.

Denise White introduced herself and the other board members, Dan Roeming and Doug Eberle.

1. Landscaping Report

Denise reported on landscape projects completed in the past year:

-“Beautification Project” was completed at the entrances, and ongoing at the park, with trees to be planted there this spring
-Mulching was done throughout Tree Tops
-Brush was cleared around both of the big ponds
-Major tree trimming and buckthorn removal in the orchard at the West entrance, and open area at the East entrance
-Ongoing dead Ash and Elm tree removal, including large trees at the entrances
-Responded to many homeowner requests for buckthorn and dead tree removal on outlots
-New Christmas decorations were installed
-Reminder: the Tree Tops roof color must be “Weatherwood,” as stated in the Declaration of Restrictions

Landscaping Plans for 2024:
-Replace spillway rocks at entrances
-Power Wash and paint the entrance signs
-Continue with dead tree and buckthorn removal
-Trim bushes and trees
-Continue to respond to homeowner requests for service
-Coordinate vendor work, meet with and supervise vendors

2. Mailbox, Lamp Post, and Fence Report

Doug reported on the status of the mailboxes, lamp posts, and fences:

Mailboxes: About a dozen mailboxes were damaged by the snow plows after the huge snowstorm. The Village offers temporary replacements and $100 toward a permanent replacement box. Doug will help people as needed with the replacement process.

Lamp posts: At the time of the meeting, there were only four unlit lamp posts. Doug has been active in informing people when their light is not working, and helping them with it. Since we are at the 20-year mark, many of the sensors need replacement. Another problem is some of the lamps are switched, rather than outfitted with a photoelectric control. Doug is working with homeowners to get their post up to “code” as stated in the Declaration of Restrictions.

Fences: Doug has surveyed the fences, has done some repairs himself, and made notes of other work that needs to be done. He has met with Denise and Sam, who does the Tree Tops landscaping work, to come up with a plan to have Sam do the rest of the repairs. There is 2K in the 2024 budget for fence repair.

3. Financial Report/Vote on 2024 Dues

Dan went over the proposed 2024 budget. After some discussion, the consensus was to approve the budget and to keep the dues at $375. The motion to approve the 2024 budget and $375 dues was made and seconded. The vote was done with a show of hands. The motion was approved unanimously.

4. New Board Member Inquiries

Anyone who is thinking about being on the board should contact one of the board members. We will be happy to talk to you, so you have an idea of what is involved with the job, before making a decision.

5. New Business

-A suggestion was made to schedule the annual meeting earlier next year, maybe in February.
-A suggestion was made to print a statement about interest in being a board member on the dues postcard.
-There was some confusion about the agreed-upon amount to be spent on the Christmas decorations. The 2023 meeting minutes were consulted, and it was verified that the amount was $750 per entrance.
-Information about Declaration of Restrictions rules will again be printed on the dues postcard.

The meeting was adjourned at 7:00PM

Mailbox Posts & LampPosts

Mayne Dover Mail Post

New Tree Tops Mailbox

We’ve found a new mailbox for the Tree Tops. It’s called the Mayne Dover Mail Post (pictured above). Although this post isn’t exactly like our original (and expensive/hand-made) mail posts, it was deemed “close enough” by the HOA board and a majority of the residents at our most-recent HOA meeting

We found it to be available almost everywhere, and best of all, it is significantly more affordable. We found the best price (as of 4/15/22) for this item at Walmart, where it’s currently selling for $125.46 with free shipping. Here are many other stores where it’s immediately available.

Installation: Please have your new mailbox post installed by the craftsperson of your choice. We have the following recommendation from a Tree Tops homeowner who had his mailbox post installed to his satisfaction:

Name of installer: Ross Puppe (414 687-5500)
An impartial Tree Tops homeowner’s recommendation: “He’s an approved installer with Home Depot. He did a great job. Charges by the hour. $90 for me, but I had the old concrete removed and hole was ready.  Think it’s as close to a match as we’ll find and he did a really good job. Hope this helps.”

Lamppost: $330 + shipping, installation not included

The model WC-100 6″x6″x10′ is $330.00 plus shipping, which is approximately $75. The 10-foot pole ships in one box, and the other parts necessary for installation are in another box.
Optional painting is available for an additional $45.
The Woodwright Company‘s contact person is Ken, 252-243-9663. 


Here’s a recommendation for an electrician to install your new lamp who reportedly did an “outstanding” job for a Tree Tops resident:

Dave Wagie
262 502-9950
Approx. $300-$400 for that.

5753 NC 58 North
Elm City, North Carolina 27822
Order the 8-foot WC-100 6″ x 6″ x 10′ tapered, chamfered post here [PDF link].
For more information, call Ken at 252 243-9663.

Post Lantern:

lamppostIn the Milwaukee area: $830 (plus tax and shipping, installation not included)
Northeast Lantern Boston Collection 1033 Outdoor Post Lantern
Color: Dark Brass
Clear glass
3-light candelabra base

Call Lori Giuffre, Lighting Specialist
City Lights, a Ferguson Enterprise
13300 W. Capital Drive
Brookfield, WI 53005
Direct (262) 373-2001
Phone: (262) 781-9048
Fax: (262) 781-4149

Online $1,071 (free shipping, installation not included)
Northeast Lantern Boston Collection 1033 Outdoor Post Lantern
Please be sure to specify the following:
Color: Dark Brass
Clear glass
3-light candelabra base

Repair: If your lamppost light is having electrical problems, homeowners have had good luck with Pete Wiedmeyer of PRW Electric, LLC. Reach him at 262-229-7950, or email him at

Please note that you’re not required to use these vendors for the mailbox, lamppost/lighting fixture or installation, but these uniform types of each is required by our Declaration of Restrictions.

The Homeowners Association Committee invites additional recommendations for the best installer, but please use the installer of your choice.